Privacy Policy

How we protect and use your personal information

At South Jersey Professional Solutions℠, we take your privacy seriously. This Privacy Policy explains how we collect, use, and protect your personal information when you use our services.

Information We Collect

We may collect the following types of information:

  • Personal Information: Name, phone number, email address, and address when you schedule an appointment or contact us.
  • Document Information: Information about the documents you need notarized, including document type and number of signatures.
  • Payment Information: Payment method details when you pay for services. We do not store full credit card numbers.
  • Service Records: Records of services provided, including date, type of service, and fees charged, as required by NJ notary law.

How We Use Your Information

We use your information to:

  • Provide and improve our legal support operations, notary, and signing services
  • Schedule and confirm appointments
  • Communicate with you about your service requests
  • Process payments for services rendered
  • Maintain required notary records as per NJ law
  • Send you important updates about your services (if you opt in)

Information Sharing

We do not sell, trade, or rent your personal information to third parties. We may share information with:

  • Service providers: Third-party platforms used to process payments or schedule appointments, under confidentiality agreements. These include remote online notarization platforms (such as BlueNotary) used to conduct RON sessions, payment processors, and scheduling tools. These providers are contractually obligated to protect your information, are not permitted to use it for their own purposes, and do not receive, store, or share your mobile phone number or text messaging opt-in data and consent for any purpose.
  • Attorneys and hiring organizations: When you engage us for attorney-supervised work, information necessary to perform the assigned task is shared with the supervising attorney or hiring organization as directed by the written scope of engagement.
  • Legal requirements: If required by law, court order, or government regulation — including New Jersey notary record-keeping requirements.

SMS/Text Message Disclosure

If you provide your mobile phone number to us or opt in to receive text messages from South Jersey Professional Solutions℠, you acknowledge and agree to the following:

  • Consent: By providing your mobile number and opting in, you consent to receive automated informational and transactional messages from us, including appointment reminders, service confirmations, scheduling updates, and other time-sensitive notifications related to the services you have requested.
  • No Third-Party Marketing Sharing: Your personal information, including your mobile phone number, will not be shared with any third party for their marketing purposes. We do not sell, rent, or lease your contact information to third parties for marketing or promotional use.
  • Mobile Information and Opt-In Data: No mobile information will be shared with third parties/affiliates for marketing/promotional purposes. All the above categories exclude text messaging originator opt-in data and consent; this information will not be shared with any third parties.
  • Message Frequency: The frequency of messages varies depending on your service activity. You may receive appointment reminders, confirmation messages, rescheduling notices, and service-related updates as needed. For recurring services, you may receive periodic notifications. Message frequency is tied to your engagement with our services and is not promotional in nature.
  • Opt-Out: You may opt out of receiving future text messages at any time by replying STOP to any message from us. You may also request cessation of messages by contacting us at info@sjprofessionals.org or (856) 363-7103. After you opt out, you will no longer receive transactional or informational messages from us via text, though this may affect your ability to receive appointment reminders and service notifications.
  • Help: You may reply HELP to any message from us at any time to receive information about how to manage your text message preferences or to contact our office.
  • Message and Data Rates: Message and data rates may apply. You are responsible for any standard message and data rates charged by your mobile carrier for the receipt of messages sent by us. These charges are separate from any fees for our services.

This SMS disclosure is provided in accordance with the Telephone Consumer Protection Act (TCPA) and applicable regulations of the Federal Communications Commission (FCC).

Data Security

We implement reasonable security measures to protect your personal information. All notary records are maintained in accordance with New Jersey notary law requirements. Payment information is processed securely through encrypted connections.

Your Rights

You have the following rights regarding your personal information:

  • Access: Request a copy of the personal information we hold about you.
  • Correction: Request correction of inaccurate or incomplete information.
  • Deletion: Request deletion of your personal information where applicable and where no legal retention obligation applies (for example, NJ notary record-keeping requirements).
  • Opt-Out: Opt out of marketing communications at any time.
  • Data Portability: Request a structured, machine-readable export of your personal data where applicable.
  • File a Complaint: Contact us or the appropriate data protection authority if you believe your privacy rights have been violated.

To exercise these rights, contact us at info@sjprofessionals.org or call (856) 363-7103. We will respond to valid requests in accordance with applicable law.

For requests related to personal data collected through our website forms, you may also submit a data privacy request directly through HubSpot's data privacy portal: https://na2.hs-data-privacy.com/request/4hdelfaOkikON_opV7eXFQ.

Cookies

We use cookies to improve your experience on our website. You can control cookie settings through your browser. Disabling cookies may affect website functionality.

Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any significant changes by posting the new policy on this page and updating the "Last Updated" date.

Contact Us

If you have questions about this Privacy Policy, please contact us:

Email: info@sjprofessionals.org
Phone: (856) 363-7103
Fax: (856) 300-6082
Address: P.O. Box 445, Norma, NJ 08347

Last Updated: October 2026